Import / export · Free download · No signup
RFQ Template
Send suppliers a clean request: product, quantity, Incoterm, destination and response deadline — so quotes come back comparable.
Quick answer
Excel + PDF RFQ for physical goods trade, with Incoterm and delivery fields used by UK and Australian buyers.
Download
Open files — no email required. Adapt to your show, lane and compliance rules.
Share this free template with your ops or commercial team.
How to use this template
- 1 Open this template page and review the included fields for your UK or Australian workflow.
- 2 Download the Excel (.xlsx) and/or PDF file — no signup required.
- 3 Replace sample rows with your show, supplier or shipment details and keep one currency per sheet where costs apply.
- 4 Share the filled sheet with your ops, finance or forwarder team before show week or dispatch.
What’s included
- ✓Buyer and supplier blocks
- ✓Line items with HS/commodity notes
- ✓Incoterm, destination and validity
- ✓PDF for email attachment
FAQs
Does this replace a contract?
No. It standardises the quote request. Purchase orders and contracts come after.
Which Incoterms should I list?
Ask suppliers to quote on the Incoterm you intend to buy on — commonly FOB, CIF, DAP or DDP for UK/AU lanes.
Related templates
-
Packing List Template →
Shipment packing list for customs packs
-
Commercial Invoice Template →
Export commercial invoice layout
-
Shipping Checklist →
Pre-shipment readiness checklist
Next step
Want the workflow, not just the sheet?
We build exhibition portals and import/export ops systems so these documents become part of a live process.