Free online calculator · No signup · UK & Australia
Exhibition Timeline Planner
For exhibitors counting down to a show. Enter the exhibition date and get dated 90, 60, 30 and 7-day checklists you can download as a PDF.
Quick answer
Select your exhibition start date to generate dated 90-day, 60-day, 30-day and 7-day prep checklists, then download the plan as a PDF for the team.
1 · Exhibition date
When does the show open?
Select a date to generate your countdown checklists.
2 · Countdown checklists
Prep milestones
Exhibition Timeline
Samvara Technologies · samvaratech.com/tools/exhibition-timeline-planner
Choose a show date to unlock dated checklists and PDF download.
How to use this calculator
- 1 Fill in the labelled inputs for your scenario (costs, sizes, rates or distances).
- 2 Read the live outputs — totals, ratios and recommendations update as you type.
- 3 Stress-test a worse case (lower conversion, higher freight, denser cartons) before you commit budget.
- 4 Share the page URL with your team, then productise the workflow with Samvara when you are ready.
Useful? Share this free calculator with your ops or commercial team.
Frequently asked questions
Who is this timeline for?
Exhibitors preparing a booth. Organisers running the whole show need a different production schedule.
What if my show is sooner than 90 days?
Milestones that have already passed are marked due or overdue — work the nearest open checklist first.
Can I download the plan?
Yes. Use Download PDF to save the dated checklists for sharing with stand builders, marketing and booth staff.
Should I change the checklist items?
Treat them as a baseline. Add venue-specific forms, visa/travel rules and product compliance tasks for your market.